ࡱ> 685 bjbj 4NNNNNbbbbvbyyyjllllll$ITNyyyyyNNy NNjyjPT  V0,N@yyyyyyyyyyyyyyyyyyyyyyy : Departmental Collection Authorizations (5.06.05.3)  PURPOSE The purpose of this policy and procedure is to describe the authorization and accountability for the collection of other-than-student fees by University departments. Collections can only be accepted by personnel authorized by the Vice President for Business and Finance, the applicable department/agency head, and the Vice President over the department receiving the payments. Vice Presidents over the respective departments (or their designated representatives) are accountable for these collections. All checks received must be stamped on the back with the University endorsement stamp immediately upon acceptance in the department. All collections are to be documented by official University receipts and deposited on a daily basis regardless of the amount. Check listings must be prepared by the departments of all checks received. Such listings should include the name, banner T number, amount, and the check date. A listing should be prepared for each batch of checks submitted for deposit. (Examples) Cashiers will agree receipts to collections and make the necessary deposit. Any discrepancy between the total of the receipts and the actual cash given to the Cashier must be resolved immediately. All funds will be counted by both the Cashier and the departmental representative and deposited. Both white and yellow copies of voided receipts must be maintained and presented to the Cashiers. "VOID" must be written on both copies and on the pink copy in the receipt book. Written justification must be provided for all missing receipts. Example: Periodic reconciliations must be performed by the department receiving the collections. Reconciliations should be performed by a person not responsible for accepting payments or making deposits. All reconciliations are to be reviewed and initialed by the department head. All discrepancies are to be reported immediately to the Bursar or the Associate Vice President of Finance and Accounting. The department's receipt book and reconciliation worksheets must be maintained for audit purposes. Questions regarding the proper format and procedures for the reconciliation should be addressed to the Director of Internal Audit.  REFERENCES: 5.06.05.7 Cash Receipting 345=2 4  7 8 9 : ' 3 4 5 Y Z [ \ OPQZ[\] lmĹwlahQ>,hf>LCJaJhhf>LCJaJhV*hf>LCJaJ hhf>Lhf>L h9Chf>Lh9Chf>LCJaJhf>LCJaJh2 hf>LCJaJ h2 hf>LhZhf>LCJaJhZhf>L5CJ\aJhZhZ&5CJ\aJ#jh|+h|+5CJU\aJhZhZ&5CJ\aJ&35=3 4 8 9 : ( 4 5 [ \ PQZ[\] & Fdd[$\$gdf>Lgdf>L & Fgdf>L dd[$\$gdf>LgdZ& dd@&[$\$gdZ&] m dd[$\$gdZ&gdZ&gdf>L & Fdd[$\$gdf>L & Fgdf>L hZ&hZ&CJaJhZhZ&5CJ\aJhZhZ&CJaJjh|+h|+CJUaJhf>Lh9Chf>LCJaJ21h:ph/ =!"#$% DdP  3 3"((DdP  3 3"((j 666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ OJPJQJ_HmH nH sH tH D`D Z&NormalOJPJQJ_HmH sH tH DA D Default Paragraph FontRiR 0 Table Normal4 l4a (k ( 0No List f`f f>L List Paragraphd^m$CJOJPJQJ^JaJPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] 0 ] L# @0(  B S  ?3{$4h ^`OJQJo(^`OJQJ^Jo(o p^p`OJQJo( @ ^@ `OJQJo(^`OJQJ^Jo(o ^`OJQJo( ^`OJQJo(^`OJQJ^Jo(o P^P`OJQJo(3{$          Z&|+DFf>Lh@o FDF@@UnknownG.Cx Times New Roman5Symbol3. *Cx Arial7.@Calibri?= *Cx Courier New;WingdingsA$BCambria Math"h']7VV!r03HP  $PZ&2!xx rhughesHughes, Robert Oh+'0p   , 8 DPX`hrhughesNormalHughes, Robert3Microsoft Office Word@@ k'@V՜.+,0 hp|    Title  !"#$&'()*+,./012347Root Entry FPŭ 9Data 1TableWordDocument4SummaryInformation(%DocumentSummaryInformation8-CompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q